SiteManager 4.5
In September 2021, an update to SiteManager (v4.5) was released that incorporated a series of new features and updates to improve accessibility and search engine optimization (SEO).
Features
- Ability to schedule when a module is visible to the public (instructions)
- Reminder system (instructions)
- Documentation section that allows for greater flexibility in embedding screenshots. Contact Esena Jackson for more information.
- Streamlined link selection menu
- Improved PDF replacement interface (instructions)
- Shared content modules (a single module can now appear in multiple places on the site, not just limited to a section; edits are reflected everywhere) (instructions)
Improvements for Accessibility and SEO
- Page settings have been updated to include metadata description and keyword fields, so you can control the description that appears in public search results and identify the topics included on a page.
- Alternate text is automatically added to your images to aid those with visual impairments. Note the accessibility alert as you name new images.
Adding Metadata
Page settings have been updated to include metadata description and keyword fields, so you can control the description that appears in public search results and identify the topics included on a page.
Page Description — Required
A meta description displays as a snippet summary of a page’s content in search engine results. The description should be compelling enough to convince users to click to view the page.
A page should have a unique meta description of 110-160 characters.
Keywords — Required
Keywords should reflect the search terms or topic that your target audience is using to conduct a search to find information on a particular topic.
Replacing a PDF
- Review the PDF Accessibility Checklist to ensure your PDF can be viewed by people with sight disabilities.
- Remove any spaces or special characters in your file name.
- In SiteManager, navigate to the page list and hover over the PDF that needs to be replaced and in order to see icons appear on the right.
- Click the Replace Document icon
- Click the Choose File button and select the new PDF
- Click Submit
Turn on Notifications
- In your SiteManager page list, hover over the page you want to copy in order to see icons appear on the right.
- Click the Settings icon
- Click the Reminders tab
- Choose when to receive the notification (3, 6, 9, or 12 months)
- The next reminder field below will automatically populate
- Your email address should automatically populate the email field. You have the option to add additional recipients to the reminder email.
- Click Submit
Turn off Notifications
Scheduling Module Visibility
SiteManager editors can specify when a module is visible to the public
This is useful for annual events, or content that is generally deleted and then brought back depending on the time of year, i.e, Commencement has just occurred, and we want to change copy to past tense immediately after. You can also use this as you develop new content that you do not want to publish publicly yet.
- Hover over the upper right corner of the module to view the settings menu
- Click Hide Module
- Choose Show or Hide
- Enter a date
- Click Save
As an editor you’ll see the content and can edit as usual with an alert at the top indicating the module is not visible. 
To make the content visible to all, follow the same steps and uncheck hide module.
Shared Content Modules
Shared content modules allow you to display content from a shared library of modules. You can designate whether an item on your site is shared for use throughout the site. Edits to the module can only be made by the content creator.
Add Shared Content Block
- Add a new Shared Content module
- Select the appropriate module from the list of available options
- Click the Save button
Contact
Office / Department Name
Communications & Marketing
Contact Name
Esena Jackson
Director of Web and Digital Communications
