Guiding Principles & Objectives
Guiding Principles
Strategic Goals:
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Provide a modern, intuitive, personalized and accessible user experience
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Deliver efficient self-service with simplified and consistent processes
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Reduce support activities and manual steps to free capacity for value-add activities by enhancing the user experience
Value Statements:
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Colleagues can navigate through the system with ease.
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Senior Staff will have real-time visibility to financial, team and organizational data
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Financial planners will have access to accurate and complete information to support key activities
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All users experience minimal disruption and continuity during the program
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All users will have appropriate role-based access to manage their personal information and activities
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Finance users will have appropriate role-based access to manage finance activities
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Candidates have an improved experience
Success Metrics:
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Reduce paper-driven, manual processes and duplicate data entry across HR and Finance
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Improve Gallup employee engagement scores
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Increased adoption by users
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Reduce use of emails in processes e.g. no emails used in procurement processes
Strategic Goals:
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Create a single, trusted source of truth common across Finance and HR
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Provide real time access to coherent, accurate information to support informed decision-making and data-driven insights
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Give users assurance and confidence by providing a secure solution managed by a common security model
Value Statements:
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Leaders trust the information is accurate and will support tactical and strategic decisions
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Leaders will have easy accessibility to data to make decisions and take actions
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Budget holders will be able to access accurate information to support their planning/role
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Budget holders have a more complete and timely view of transactions/actuals
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Finance team have reduced manual tasks for managing system access
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PO raisers simplified (not using email) with approvals built into the workflow
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Procurement office can manage the catalog simpler and quicker (AP) with reduced manual steps
Success Metrics:
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Reduce shadow systems and off-line data manipulation
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Reduce time spent by finance on regular audits from 8 weeks
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Simplify year end and time/effort to close
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Reduce impact to downstream systems due to data accuracy
Strategic Goals:
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Harmonize configuration and business processes across the College
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Deliver standard, automated, simplified workflows, informed by leading practices by leveraging Workdays existing functionality
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Minimize exceptions
Value Statements:
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Finance has reduced manual data retrieval, compilation and manipulation
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HR can track compliance with regular HR tasks in a single location e.g. Annual performance reviews
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HR have visibility to enable business decisions
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Users can add educational, training and experience in a single location
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HR can comply with key regulations more easily e.g. FMLA
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Student Workers would have access to scheduling and rostering
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HR has better compliance due to improved onboarding for student employment documentation e.g. I9s
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HR teams start HR operational activities in a single location
Success Metrics:
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Paycheck accuracy meets federal/State requirements
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Reduce time for regular payroll cutoff
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Target Accounts Payable to 2 days by removing manual entry
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Improved tracking and compliance such as for mandatory learning, performance mgmt. completion or student i9s
Strategic Goals:
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Simplify the technology landscape by reducing the number of systems in use and enhance integrations to other systems
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Deliver a flexible solution which adapts to new ways of working and allows continuous improvement
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Provide an agile foundation solution ready for the future with reduced time to release enhancements
Value Statements:
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Supervisors will utilize streamlined automated processes to make changes to their teams data
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Human Resources will replace manual time intense process reviews with streamlined, automated end to end processes that will increase accuracy and quality
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HR have improved information on candidates and transparency to key data e.g. DEI
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Performance Improvement plans are available in a single system
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Hiring managers have a consistent, simplified job requisition process
Success Metrics:
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Reduce annual budget preparation time
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Reduce technical support requests
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Improve approval prior to travel
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Simplify regular position management and headcount reporting
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Improve metric tracking across key areas such as time to hire, sourcing sites, exit interviews
